Policies and Procedures

1 Fiscal Environment

Financial reports, activity, and health, deficit reporting, conducting business outside the state, policy, procedure, and process exceptions

2 Custodial Funds

Management of custodial funds, determining needs, approvals, liaison responsibilities, returns to owner

3 Budget

Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund

4 Payroll

Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout

5 Receivables

Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR

6 Insurance

Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance

7 Purchasing

Cash purchases, emergency purchases, P-cards, professional and artistic services, purchase orders

8 Payments and Reimbursements

Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements

9 Audits, Internal Control, and Business System Security

Audits, FCIAA Questionnaire, gifts to employees, internal control, responsibilities for University assets

10 Cash Handling

Cash Handling Units, Accepting Cash and Checks, Depositing Money, Returned Check Handling, Bursar Change Funds

11 Gifts and Endowments

Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts

12 Property Accounting

Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases

13 Accounting

Fund accounting overview, C-FOAPAL segments, journal vouchers, financial reconciliations, non-monetary exchanges, accounting for revenue-generating events

14 Investments, Banking, and Internal Loans

Farm properties, internal loans, investment income distribution, investment strategies, foreign bank accounts

15 Travel

Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements

16 Sponsored Programs

Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs

17 Consultants and Independent Contractors

Capital professional services, professional and artistic services, independent contractors

18 Taxes

Foreign nationals, fringe benefits, human subject payments, sales tax, university sales tax-exemption letter

19 Contracts

Standard and non-standard contracts, contract approval authority, signature authority, delegation, filing

20 ID Cards, UINs, and Data Services

Request i-card services, UINs, card swipes, key fobs, access tokens

21 Merchant Cards

Setting up to accept credit/debit cards, PCI standards, unit responsibilities

22 Self-Supporting Funds

Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements