15.3 Motor Vehicle Accidents

1. Employee consults the Accident Response Plan that is in the vehicle glove compartment.
   • UIUC and UIS Accident Response Plan
   • UIC Accident Response Plan
2. Employee reports the accident to their university motor pool office and immediate supervisor within 24 hours of the incident, or first thing on the next business day. At no time should report be later than three calendar days after the incident, even including a weekend and/or system holiday. Any documentation received or created as a result of an accident should be provided to the university motor pool office.
   • UIUC Transportation and Automotive Service: 217/333-3910
   • UIC Transportation: 312/996-2842, and in-person visit at 1351 S. Morgan
   • UIS Motor Pool: 217/206-6531, motorpool@uis.edu
3. Employee consults with their university motor pool office to complete a Central Management Services (CMS) Claim Intake Form, or out-of-state equivalent, within three calendar days of the incident. Employee’s supervisor may complete the form if the employee is unable to do so.
4. Motor pool office must submit a copy of the completed CMS Claim Intake Form, or out-of-state equivalent.
   • UIUC—CMS Claim Intake Form is sent to the Office of Treasury Operations Claims Management, 217/244-8359, treasuryoperations@uillinois.edu.
   • UIC and UIS—Move to step 5.
5. Within seven calendar days of the incident:
   • UIUC—the Office of Treasury Operations Claims Management must submit the CMS Claim Intake Form, or out-of-state equivalent, to Central Management Services (CMS).
   • UIC—UIC Transportation must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.
   • UIS—UIS Motor Pool must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.
6. Employee should consider notifying their personal auto insurance carrier of the accident, for reporting purposes only.

1. Employee reports the accident to the car rental company and follows their instructions.
2. Employee reports the accident to their university motor pool office and immediate supervisor within 24 hours of the incident, or first thing on the next business day. At no time should report be later than three calendar days after the incident, even including a weekend and/or system holiday. Any documentation received or created as a result of an accident should be provided to their university motor pool office.
   • UIUC Transportation and Automotive Service: 217/333-3910
   • UIC Transportation: 312/996-2842, and in-person visit at 1351 S. Morgan
   • UIS Motor Pool: 217/206-6531, motorpool@uis.edu
3. Employee consults with university motor pool office to complete a CMS Claim Intake Form, or out-of-state equivalent, within three calendar days of the incident. Employee’s supervisor may complete the form if they are unable to do so.
4. Motor pool office must submit a copy of the completed CMS Claim Intake Form, or out-of-state equivalent.
   • UIUC—CMS Claim Intake Form, or out-of-state equivalent is sent to the Office of Treasury Operations Claims Management, 217/244-8359, treasuryoperations@uillinois.edu.
   • UIC and UIS—Move to step 5.
5. Within seven calendar days of the incident:
   • UIUC—the Office of Treasury Operations Claims Management must submit the CMS Claim Intake Form, or out-of-state equivalent, to CMS.
   • UIC—UIC Transportation must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.
   • UIS—UIS Motor Pool must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.
6. Employee should consider notifying their personal auto insurance carrier of the accident, for reporting purposes only.

1. Employee reports the accident to their personal auto insurance carrier and follows their instructions.
2. Employee contacts their university motor pool office to complete an CMS Claim Intake Form, or out-of-state equivalent, within three calendar days of the incident. Employee’s supervisor may complete the form if they are unable to do so.
   • UIUC Transportation and Automotive Service: 217/333-3910
   • UIC Transportation: 312/996-2842, and in-person visit at 1351 S. Morgan
   • UIS Motor Pool: 217/206-6531, motorpool@uis.edu
3. Motor pool office must submit a copy of the completed CMS Claim Intake Form, or out-of-state equivalent.
   • UIUC—CMS Claim Intake Form is sent to the Office of Treasury Operations Claims Management, 217/244-8359, treasuryoperations@uillinois.edu
   • UIC and UIS—Move to step 4.
4. Within seven calendar days of the incident:
   • UIUC—the Office of Treasury Operations Claims Management must submit the CMS Claim Intake Form, or out-of-state equivalent, to CMS.
   • UIC—UIC Transportation must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.
   • UIS—UIS Motor Pool must submit the CMS Claim Intake Form, or out-of-state equivalent, directly to CMS.

Employees should consider notifying their personal auto insurance carrier of an accident, for reporting purposes only, even when the incident did not occur in a personal vehicle. If the claim is reported after the seven-day deadline to CMS and/or the accident occurred during non-business use of the vehicle, the State of Illinois will deny the claim. The employee’s personal insurance carrier will then become the primary insurance.

Employees should notify their personal auto insurance carrier of an accident. The State of Illinois Self-Insured Motor Vehicle Liability Plan only provides liability coverage after your personal auto insurance has been exhausted. Consult How Personal Insurance Becomes Involved in a Claim. The State Plan does not provide collision coverage for the employee’s personal vehicle and the system does not reimburse personal insurance deductibles. Employees should contact their tax advisor to determine if any insurance deductible can be deducted on their personal tax return.

System drivers and passengers are covered by workers' compensation benefits if injured while acting within the scope or course of university business. Non-employee passengers are not covered by the State of Illinois Self-Insured Motor Vehicle Liability Plan so should contact their personal insurance. On a case-by-case basis, the system may choose to aid an individual with medical costs, should circumstances warrant. Under no circumstance will the system pay more than $10,000 in medical payments on behalf of an individual in such a situation.