8.8.5 Submit 50 or More Payment Requests

Policy Statement

If a unit needs to pay numerous and different payees for the same purpose, the unit may use a "feeder file" to submit the transactions at one time. Feeder files are not processed through the Emburse Enterprise system.

Reason for the Policy

To establish how to use a “feeder file” to submit 50 or more payment requests for the same purpose.

Applicability of the Policy

When submitting 50 or more payments requests for the same purpose through use of a “feeder file.”

Procedure

To submit 50 or more payment requests:

Do not change the layout or format of the Excel template; doing so will cause errors and keep the file from being processed in Banner.

1. Contact University Payables (UPAY) to receive a copy of the Excel feeder file and instructions for entering the transaction data.
2. Complete a Request a General Encumbrance/Wire Transfer Payment form containing the business purpose, all relevant supporting documentation, and original authorization signatures.
3. Email the completed Excel template and form to UPAY at UP-ARS@uillinois.edu.
4. UPAY exports the file to Banner for processing the payments.